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Payroll, Taxes & QuickBooks

Real payroll — taxes computed, stubs printed, checks in QuickBooks. Not a CSV export.

Most field-service tools stop at "payroll-ready timesheets" and hand the hard part back to you. StockPoint runs the actual payroll: withholding math, compliant stubs, and the checks — from the same verified punches that bill your clients.

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Run payroll from verified hours

  • Pick a period and see every worker: regular, overtime attributed to exact shifts, gross, taxes, deductions, net
  • Pay only who you choose — checkbox per worker; skipped workers stay payable later, and nobody can ever be paid twice for the same day
  • Pre-flight warnings before money moves: missing rates, workers still on the clock, forgotten punch-outs, ±30% hour swings vs last period
  • Hourly and salaried side by side (salary auto-prorated); check / direct deposit / cash tracked per worker
  • Lawful deductions (NY LL §193-aware): recurring or one-time, flat or percent, with written-authorization notes — never below zero net
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W-2 withholding, computed in-house

  • Workers complete a bilingual digital W-4 / IT-2104 on their phone — invited by you, signed by them
  • SSNs stored AES-256 encrypted, shown last-4-only, every full reveal audit-logged; bank numbers never collected
  • Federal, Social Security (wage-base aware), Medicare, New York State, NYC, and Yonkers withholding per current-year tables
  • Year-to-date tracking across runs so caps and thresholds compute correctly
  • No signed form = zero withholding and a visible warning — never a silent guess
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Stubs, filings & the paper trail

  • Bilingual NY §195.3-compliant wage statements — one PDF per worker per run, generated at finalize, immutable
  • Quarterly Form 941 and NYS-45 figures computed from your finalized runs, ready to file
  • Annual W-2 data summaries per worker with masked SSNs
  • You stay the employer of record: StockPoint calculates and prepares — you review and submit
  • Immutable run register with mark-paid tracking and CSV export
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QuickBooks checks, one click

  • Connect your own QuickBooks Online in minutes — each company links its own books
  • One click creates real checks in QBO: net pay split per client by hours worked, one check per worker per client
  • Workers auto-created as QBO vendors; memos carry client, period, and hours
  • Print in QuickBooks, then sync the check numbers back onto the payroll run
  • Idempotent by design — a double click can never create duplicate checks

The category difference: time-tracking apps export a CSV and wish you luck. StockPoint computes the withholding, prints the compliant stub, writes the check into your QuickBooks, and locks the run per worker — the whole last mile, from the same punches your clients are billed on. What StockPoint is not: we are not a payroll bureau. We do not debit your bank account, remit taxes to the IRS or the state, or file your returns — you or your accountant review our stubs, checks, and 941/NYS-45 summaries and handle remittance and filing, most easily right from QuickBooks Online. You stay the employer of record; StockPoint does the math and the paperwork.

Keep exploring

Time clock & kiosk →Wage compliance & worker portal →Client portal & service delivery →Inventory & materials →Invoicing & billing automation →Platform, security & branding →Scheduling, alerts & migration →

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